There are many steps to the job search. Submitting a job application is only the first step in the process, and is the important step to land you the interview.
The next key step to increase your chances of success is following up. This is an essential part to show your interest, reinforce your qualifications, and stay on the employer’s radar. If done correctly, a follow-up can set you apart from other candidates and demonstrate your professionalism. However, it requires the right timing, tone, and approach to leave a positive impression.
Following up on a job application serves several purposes:
- Shows Initiative: Employers appreciate candidates who take proactive steps to express their interest in the role.
- Reinforces Your Interest: t reminds the hiring manager of your enthusiasm for the position.
- Keeps You Top of Mind: With hundreds of applications to review, a polite follow-up ensures your name stands out.
- Provides Updates: It gives you an opportunity to inquire about the status of your application or next steps in the hiring process.
When done thoughtfully, following up can strengthen your candidacy and even lead to an interview invitation.
When Do You Follow Up
Timing is critical when following up on a job application. Reaching out too soon may come across as impatient, while waiting too long could make you seem disinterested.
- After Submitting Your Application wait about one to two weeks before following up. This allows the employer enough time to review applications and shortlist candidates.
- If a Deadline is Specified for the job posting wait until after that date has passed before reaching out.
- After an Interview following up is important and should be done within 24–48 hours with a thank-you email.
Always check the job posting for instructions about follow-ups. Some employers request no contact from applicants; in such cases, respect their preferences.
A successful follow-up is polite, concise, and professional.
Choose Your Method of Communication
Email is generally the preferred method for following up, as it allows hiring managers to respond at their convenience and keeps a record of your communication. If email is not an option or if you have already emailed without receiving a response, a polite phone call may be appropriate.
- Craft a Clear Subject Line: Your subject line should make it easy for the recipient to identify your email and its purpose.
- For example: Follow-Up on Application for [Job Title] or Application Status Inquiry – [Your Name]
- Start with Gratitude: Begin your message by thanking the hiring manager for considering your application and taking the time to review it. This sets a positive tone for the rest of your email or call.
- Example Opening Line: “I hope this message finds you well. I wanted to thank you for considering my application for the [Job Title] position at [Company Name].”
- Reiterate Your Interest: Express enthusiasm for both the role and the company by referencing specific aspects that excite you. This shows that you have done your research and are genuinely interested in contributing to their team.
- Example: “I am very excited about the opportunity to contribute to [Company Name], particularly because of your commitment to [specific value or project mentioned in their materials].”
- Highlight Your Qualifications: Use one or two sentences to remind them why you are a strong fit for the role by referencing key skills or experiences that align with their needs.
- Example: “My background in [specific skill] and my experience with [specific accomplishment] make me confident that I can add value to your team.”
- Inquire About Next Steps: Politely ask if there are any updates regarding your application status or if there is anything further they need from you.
- Example Closing Line: “I would greatly appreciate any updates regarding my application status or next steps in the hiring process.”
- End with Gratitude and Contact Information: Thank them again for their time and include your contact details so they can easily reach out if needed.
Example Email Template
Subject Line: Follow-Up on Application for Marketing Specialist Position
Dear [Hiring Manager’s Name],
I hope this message finds you well. I wanted to thank you for considering my application for the Marketing Specialist position at [Company Name]. I am very excited about the opportunity to contribute my skills in [specific area] and help drive impactful campaigns aligned with your company’s mission of [specific value].
I wanted to kindly inquire if there are any updates regarding my application status or next steps in the hiring process. Please let me know if there is any additional information I can provide that would support my candidacy further.
Thank you again for your time and consideration. I look forward to hearing from you soon!
Best regards,
[Your Full Name]
[Your Contact Information]
Tips for Making Your Follow-Up Stand Out
- Be Polite and Professional: Always maintain a courteous tone, even if you are feeling anxious about not hearing back yet.
- Proofread Carefully: Double-check for typos or grammatical errors before sending.
- Be Persistent but Respectful: If you do not hear back after one follow-up, it is acceptable to send one more after another week or so but avoid overdoing it.
- Track Your Application: Keep a record of where and when you applied so that you can follow up systematically without forgetting important details.
What Comes Next?
After sending your follow-up email or making contact, give the employer time to respond before reaching out again (if necessary). In the meantime:
- Continue applying for other roles so that you keep building momentum in your job search.
- Prepare for potential interviews by researching common questions and practicing answers.
- Stay organized by tracking all communications with prospective employers.
Following up is much more than checking on your application, it’s about demonstrating initiative, professionalism, and genuine interest in the role. By mastering this step, you can leave a lasting impression that helps move your application closer to success!
